VERBIS is the system in which data controllers, that is, natural and legal persons who collect personal data, have to register before processing the data of persons. Through this system, personal data and the cases in which these data are processed are recorded and protected. In short, VERBIS is a recording system that data controllers declare information about data processing activities.
The Law on the Protection of Personal Data deals with personal data collected by natural and legal persons, the rights of the persons whose data is collected, and the responsibilities of natural and legal entities collecting the data.
According to Article 16 of the Law on Protection of Personal Data No. 6698, natural and legal persons who process personal data must register with VERBIS (Register Information System of Data Respondents) before starting data processing.
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According to KVKK, every natural and legal person who will collect and process personal data is required to register with VERBIS. However, in some cases, such as the nature of the processed personal data, the number, the fact that the data processing is due to the law, an exception may be made to the obligations of data controllers to register with VERBIS by a decision of the board. Otherwise, data controllers can pay fines ranging from 36,053 TL to 1,802.641 TL.
- Every natural and legal person who has the following situations according to KVKK and who will collect personal data for various purposes is obliged to register with VERBIS These persons:
1. Data controllers whose annual number of employees is more than 50 or the annual balance sheet total is more than 25 million TL,
2. Data controllers based abroad,
3. The annual number of employees is less than 50 and the annual balance sheet total is less than 25 million TL. The main activity is data controllers whose main activity is the processing of personal data of a special nature,
4. Data controllers of public institutions and organizations.
According to KVKK, data controllers are obliged to report certain important information to the system in applications for registration to VERBIS. This information includes various information that we specify below, such as credentials, the purpose for which the data is processed:
-Identification and address information of the data controller and its representative, if any.
-For what purpose personal data will be processed.
-Explanations about the data subject group and groups and the categories of data belonging to these persons.
-Recipients or groups of recipients to whom personal data can be transferred.
-Personal data intended for transfer to foreign countries.
-Measures taken regarding the security of personal data.
-The maximum period necessary for the purpose for which the personal data is processed.
The VERBİS system determines who the data controllers are, and the system defines the way and methods they will follow about the protection of personal data. Thus, personal data is protected.
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